Quick Start Guide for Administrators

Getting started with Virtual Time+Expense takes only a few easy steps:

Click on each section for the appropriate html or pdf file.

1. Install VTSync (Admin)

• Install VTSync from this link - Read this guide for detail instructions: QuickBooks - pdf  - for QuickBooks Online users - pdf
• Sync data from QuickBooks or Peachtree - see above pdfs

2. Setup Users and Projects (Admin)

• Users setup
• Projects setup
• Expenses setup

3. Enter Time and Expense (Users)

• Entering Time in a Weekly Format - pdf
• Entering Time in a Daily Format - pdf
• Enter Expense - pdf

4. Approve, Process, Import (Managers, Accountants, Admins)

• Approve Time and Expense - pdf
• Process, Export and Import Time and Expense - pdf

Additional Guides

• Admin Manual setup (Full guide - for more advanced settings) - pdf
• Admin Manual Overview (understanding concepts) - pdf
• Adding an Employee - pdf
• Adding an Employee (no ERP) - pdf
• Adding an Approver - pdf
• Adding a Project - pdf
• Adding a 1099 Contractor - pdf
• Adding a Corp2Corp - pdf

Frequently Asked Questions

• How do I synchronize vendors? 1099 Consultant  Corp2Corp
• How do I export expenses to bills instead of checks?
• How do I setup email notifications?
• How do I setup multiple approvers? See Unit 6 of the Admin Manual setup.

For more FAQs check out our knowledgebase at support.virtualsoftware.net